My friends in the DC DMV are reaching out to me again, asking me to pay that fine we paid waaay back in 2001! I thought they had finally fixed their records. I was wrong. The following letter is hitting the mailboxes – and cyberspace – today:
September 12, 2009
Professional Account Management
c/o DC Treasurer
PO Box 37038
Washington, DC 20013-7038
RE: Citation 543536103, 9/7/01
To Whom It May Concern:
I received a call from Bridget at Professional Account Management on Friday, September 4, 2009, asking me if I wanted to pay the balance due on my outstanding citation (referenced above). Bridget’s call was a surprise to me, because my last contact with Professional Account Management was in April 2008. I was hopeful that my last letter finally resulted in DC correcting its accounting records.
I am not writing to appeal this citation, but to provide proof – once again – that we paid the DC Treasurer $45 to satisfy this citation and the penalty for late payment – in October, 2001.
Bridget stated that we are still being asked to pay this citation because we did not write the citation number on the check. And she’s right; we didn’t. However, this omission did not stop the DC Treasurer from promptly cashing our check #580. One would think that during a routine reconciling of records, this random $45 deposit from us could have been easily credited to the only outstanding citation in our name.
However, apparently your recordkeeping systems (or staff) were not able to make this obvious connection. In fact, some of your previous invoices indicate that we paid $15 towards this fine, confusing matters even further. I have spent the past eight years trying to demonstrate to you that, if you simply match up my $45 deposit with this citation, you can cross this little nagging amount off your follow-up list and – even better – balance the District of Columbia’s budget, which, I fear, may have been out of whack by exactly $45 since 2001!
I should not be held accountable for this error. I paid. You took my money. Your staff failed to properly credit my payment to the one outstanding citation to my name. Your mistake; not mine. Best of all – it’s easily rectified.
If you would kindly review the enclosed correspondence – along with the copy of the check deposited by the DC Treasurer – and update your records to show that Citation 543536103 is paid in full, I would be most appreciative. It’s that simple.
In an odd way, your pluck and determination to balance your records is admirable (albeit misguided) . Even though you are in the wrong, I must say your steadfastness over all these years has been impressive. So impressive, in fact, that I would strongly advocate that your diligent folks in Professional Account Management should be given more authority to more carefully watch over all the District’s finances. Their zealous oversight might, for example, have saved the District’s taxpayers millions of dollars, avoiding that embarassing $50 million shortfall that Harriette Walters and her cronies so cleverly orchestrated. That is but one example (one of many I am sure) where this sort of effort might be better applied. And, best of all, in that case, you’d even be right!
If you are unable rectify your error, which is amply supported by my attached evidence, then I would suggest that the DC Treasurer actually owes me the $45 that they were unable to match to any pending debt in my name. After all, you did take my money.
Once I receive my refund, I will happily re-send it to you so that you may have another chance to note in your system that Citation 543536103 is, in fact, PAID, and has been for almost eight years. If not, I am afraid I may have to turn your records over to a collection agency and insist on proper restitution. And we all know what a pain those pesky calls can be!
So, for the 8th consecutive year, may I kindly suggest that you focus your efforts on collecting fines that have not, in fact, already been paid. I promise to keep writing you until you finally correct your error.
Cc (w/o attachments):
Adrian Fenty, Mayor, District of Columbia
Natwar M. Gandhi, Chief Financial Officer, District of Columbia
Lucinda M. Babers, Director, DC Department Of Motor Vehicles
(…oh yes, I most certainly did copy them!)
Filed under: city life, DC, letters, mailbag, rant | Tagged: accounting, Adrian Fenty, citation, DC DMV, DC Government, Director DC DMV, fraud, Harriette Walters, Mayor District of Columbia, Natwar Gandhi, persistence, recordkeeping | 13 Comments »